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3 Times Square
Office Building Update

Preparations & Protocols

We hope you are staying healthy and well during these challenging times. Throughout this public health crisis, our top priority has been the safety and wellness of our customers, employees and building communities.

We are strategically planning for re-entry of 3 Times Square and want to provide an update of our preparations and the protocols we will implement.

We look forward to joining you in shared action to return to a safe and healthy building community.

Rudin Management Co., Inc.

Re-Entry Protocols

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Stagger Your Workforce and Establish Flexible Hours

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Observe Social Distancing

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Wash Hands with Soap and Water or Sanitizer Frequently

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No Visitors During Initial

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Limited Number of Passengers on Elevators

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Packages in Messenger Center Sanitized Prior to Delivery

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Please Store and Dispose of Personal Protective Equipment (PPE) Safely

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Those with an elevated temperature or any other COVID-19 related symptoms should stay home. If you think you may have been exposed to COVID-19, contact your healthcare provider.


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1. What has been done to date to prepare the building for occupancy?
  • HVAC
  • All Heating, Ventilation and Air Conditioning (HVAC) units have been cleaned and sanitized.
  • All HVAC filters have been replaced. The American Society of Heating and Air Conditioning Engineers (ASHRAE) recommends using Merv 13 rated filters at a minimum, Merv 14 preferred. We are using superior Merv 15 rated filters.
  • All mechanical systems have been checked and tested to make sure they are operating properly.
  • Hot water at plumbing fixtures flushed on a weekly basis.
  • A full test of the Fire Alarm and Communication System, and all connected devices, has been performed.
  • As tenants start to come back, we will check and update for Floor Warden changes, and conduct training if necessary.
  • Elevator systems, including alarms and communications, have been tested for proper operation.
  • Elevator maintenance operations have continued throughout the lockdown period.
  • All tenant spaces are periodically inspected to make sure there are no issues.
  • Inventory of supplies is fully stocked (i.e. toilet tissue, paper towels, hand soap).
2. What will be done on a daily basis to keep the building clean and safe?
  • Hand sanitizing stations are available in the lobby for tenant use.
  • Frequent sanitizing will continue to be performed on all high touch surfaces in public areas of the building. Sanitizing of tenant space will continue to be arranged directly between the tenant and the building janitorial contractor.
3. What operational changes will be implemented?
  • Building entrance swing doors will be left open during business hours, weather permitting, to reduce touch points. Lobby attendants will discourage loitering in the lobby and encourage social distancing.
  • Signage will be posted for wayfinding, directional guidance and protocol advisories. More details will come as we near returning to the office, including building lobby floor diagrams with traffic flow patterns.
  • HVAC systems will be operated to deliver increased levels of outside air into the building, and all buildings will be operational by 7am.
4. How will you manage Elevators?
  • Initially, lobby attendants will place lobby elevator calls and monitor the four passenger limit in the passenger elevators. Signage will be posted advising occupants of the same.
5. How will you manage and route lobby traffic?
  • We will observe the social distancing mandate and will assist occupants in maintaining separation when entering or leaving the building. Separation/directional lanes will be established where necessary.
6. How will visitors be managed?
  • Until further notice, no visitors will be allowed. We suggest the use of virtual meeting technologies.
  • All visitors must follow building protocols to gain entry.
7. Will there be Sneeze Guards at the lobby desks?
  • Yes, shields will be placed at lobby desks.
8. Will everyone be required to wear a mask?
  • Yes, we will be observing the government mandate; no one will be permitted to enter the building without wearing a mask.
9. Do you have recommendations for employers?
  • If you display any symptoms of COVID-19 please stay home. Symptoms may include:
  • Cough
  • Chills
  • Shortness of breath or difficulty breathing
  • Muscle pain
  • Sore throat
  • Fever
  • New loss of taste or smell
  • Initially, the incoming workforce should be limited to those who are essential to be in the office and whose ability to efficiently work from home is limited.
  • Employers should stagger the start times of the workforce.
  • Encourage social distancing.
  • Please require hand and respiratory hygiene in the workplace. Hand sanitizer should be placed at strategic locations around the office and at each employee’s desk.
10. Do you have recommendations we can relay to our employees?
  • Those with elevated temperature or any other COVID-19 related symptoms should stay home.
  • Please take your temperature before heading to work. Those with an elevated temperature or any other symptoms should stay home.
  • Masks are required in all building common areas. Within tenant spaces, per government guidance, masks are recommended if social distancing measures cannot be observed.
  • Promote social distancing.
  • Wash hands with soap and water or use hand sanitizer frequently.
  • For the latest guidelines and recommendations, please visit the official New York State website at coronavirus.health.ny.gov.